The Associate Specialist, HR Office Administration is responsible for providing overall administrative support to VP, HR and assigned HR executive(s). By working for senior HR executive team, the job incumbent will be exposed to high level HR perspectives and holistic bigger picture of HR as a key strategic business player.
Provide day to day administrative support to VP, HR and assigned executives
Well manage the Outlook calendar appointment for the executives. Follow up the assigned tasks and keep executives informed of the progress
Plan with guidance from VP, HR the yearly HR team Town Hall / Retreat, monthly HR all staff meeting, monthly HR leaders meeting and weekly HR SC meeting. Arrange the meeting with proper logistic in place e.g. planned agenda, invitations, presenters, venues and related decks & communication
Support follow up on agreed action items from participants after the VP, HR initiated meetings, help on consolidation of thought, recap and summary
Prepare travel plans and itinerary for the assigned executives by working with segment counter-parts
Take minutes in key meetings
Provide support to segment or The Walt Disney Company (TWDC) HR leadership visits to Hong Kong Disneyland Resort