Assistant Officer (Ref. 16101102-IE)

Intermediate (3-6 years)

Technical Skills

  • Database Administration
  • Microsoft Excel
  • Microsoft Powerpoint
  • Microsoft Word
  • Quality Assurance
  • Word Processing

Job Description

Assistant Officer (Ref. 16101102-IE)

Location: Hunghom


Assistant Officer (Ref. 16101102-IE) 


The appointee will be required to: 

(a)     provide administrative support to the designated functional areas such as academic programme administration and may have rotation to different functional areas at the same job level; 

(b)     lead and coordinate the subject areas of a specific scope in a specific functional team of the School, e.g. centralized academic exercises, student activities; 

(c)     assist the academic staff in managing the academic programmes and students’ academic records, and handle enquiries from staff, students and applicants in relation to the responsible subject areas; 

(d)     exercise independent judgment at appropriate operational level to ensure the laid down procedures are observed and complied with; 

(e)     exercise initiative in completing recurrent assignments to make continuous quality improvements; 

(f)      provide secretarial support to committees and meetings; 

(g)    proof-read and assist in editing information and documents to meet the internal quality assurance standard; 

(h)    maintain and update the database for the assigned subject areas; 

(i)      supervise clerical staff to ensure quality discharge of the duties assigned; and 

(j)      perform any other duties as assigned by the Head of School or his delegates. 

The appointee may be required to work on irregular hours including evenings.


Applicants should: 

(a)     have a recognised degree with at least three years of administrative experience, preferably in programme administration and database management being a definite advantage; 

(b)     have a good command of both written and spoken English and Chinese including Putonghua; 

(c)     be attentive to details and be able to work independently and proactively; 

(d)    be able to work under pressure to meet tight deadlines; and 

(e)    have proficiency in computer applications including MS Word, Excel, PowerPoint and Chinese word processing. 

Shortlisted candidates will be invited to sit for a written language proficiency test.

Remuneration and Conditions of Service 

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.  Applicants should state their current and expected salary in the application.   


Please submit application form via email to [email redacted, apply via Jobable]; by fax at 2764 3374; in person to Human Resources Office, 13/F, Li Ka Shing Tower, The Hong Kong Polytechnic University, Hung Hom, Kowloon; or by mail to the above address.  If you would like to provide a separate curriculum vitae, please still complete the application form which will help speed up the recruitment process.  Application forms can be obtained via the above channels or downloaded from . closing date for application is Tuesday, 25 October 2016.  Applicants who are not invited to an interview within two months of the closing date should consider their applications unsuccessful.  Details of the University’s Personal Information Collection Statement for recruitment can be found at

Employment TypeFull-time
Career LevelIntermediate (3-6 years)
Education LevelNon-specified
LanguageEnglish, Cantonese

The Hong Kong Polytechnic University Hung Hom, Kowloon, Hong Kong

directions_walk6 mins walk from Hung Hom Station