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Temporary / Part-time (Evening) Executive Assistant II / III

Technological and Higher Education Institute of Hong Kong (THEi)

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Temporary / Part-time (Evening) Executive Assistant II / III



Technical Skills

  • Microsoft Excel
  • Microsoft Powerpoint
  • Microsoft Word
  • Stock Taking
  • Word Processing

Job Description

Temporary / Part-time (Evening) Executive Assistant II / III

The Technological and Higher Education Institute of Hong Kong (THEi) offers over 20 innovative degree programmes that are vocationally oriented and developed with significant industry input. All the programmes are accredited by the Hong Kong Council for Accreditation of Academic and Vocational Qualifications, and most are also accredited by the relevant professional bodies. In 2018/19 AY, twelve programmes are included in the Government’s Study Subsidy Scheme for Designated Professions / Sectors (SSSDP), which provides subsidies to students varying from $41,000 to $71,700 per year. For more information about our Institute, please visit

Major Duties:
(a) To provide circulation and information counter services;
(b) To handle the inter-library loan services among VTC campuses and other organisations;
(c) To perform book shelving, shelf-reading and book removal;
(d) To provide support in processing different types of materials, including books, periodicals and multi-media items;
(e) To assist in cataloguing, acquisition and serial management for library materials;
(f) To assist in updating the imaging databases and preparing the library monthly statistics;
(g) To check the maintenance service for equipment, update the inventory record regularly and carry out stocktaking; and
(h) To assist in leading library tours, answer general enquiries, and carry out library and general clerical duties.

(a) (i) 5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E/ Level 2 or above including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR
(ii) A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / “Attained" or above in Applied Learning subjects / Grade E or above in Other Language subjects, and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR
(iii) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;
* Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
(b) A high proficiency in the use of computer software applications, including MS Word, MS Excel, MS PowerPoint, and Chinese word processing;
(c) Good communication, interpersonal and organisational skills; and
(d) Ability to work independently and be a good team player.

(1) Applicants without the academic qualifications required but have completed Form 5 or equivalent may be considered for the post of Temporary / Part-time (Evening) Executive Assistant III.
(2) Shortlisted applicants will be required to attend a Computer Skills Test including MS Word, Chinese word processing (Cangjie (倉頡) or Quick (速成)) and MS Excel.
(3) The appointee may be required to work irregular hours or shifts and perform duties on Saturdays and Sundays as necessary.
(4) The appointee will work in Chai Wan campus.
(5) For the post of Part-time (Evening) Executive Assistant II / III, successful applicants are remunerated on hourly rate and carry out duties at weekday evening and occasionally on Saturday and Sunday.

A completed application form [VTC-1 (Rev. 1/2018)], together with full curriculum vitae, should be sent to The Registry, Technological and Higher Education Institute of Hong Kong, 14/F (South Block), 133 Shing Tai Road, Chai Wan, Hong Kong, or by e-mail to [email redacted, apply via Jobable]. Please specify on the envelope, or in the subject of the e-mail, whichever is appropriate, the reference of the post being applied for.

Candidates who would like to submit their applications through email are requested to take note of followings:
(1) Please cite “Application for the Post of Temporary / Part-time (Evening) Executive Assistant II/III, LC (Ref. No.: O/THEi-LC/TEMP_PTE_EAII_III/11/18)" as the email subject;
(2) Completed application form (with file name as ‘VTC1-LC-TEMP_PTE_EAII_III-applicant’s name’) and detailed curriculum vitae (CV) (with file name as ‘CV-LC-TEMP_PTE_EAII_III-applicant’s name’) should be provided in PDF format with total file size below 10MB.

Closing date for application: 22 November 2018

The Institute reserves the right not to fill the post(s). Personal data collected will be used for recruitment purposes only and will be destroyed 12 months after the completion of the recruitment exercise.

Employment TypeFull-time
Education LevelHigher Diploma / Associate Degree
LanguageEnglish, Cantonese