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Officer

Technological and Higher Education Institute of Hong Kong (THEi)

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Officer

Full-time

Posted 

Technical Skills

  • Quality Assurance

Job Description

Officer

The Technological and Higher Education Institute of Hong Kong (THEi) offers over 20 innovative degree programmes that are vocationally oriented and developed with significant industry input. All the programmes are accredited by the Hong Kong Council for Accreditation of Academic and Vocational Qualifications, and most are also accredited by the relevant professional bodies. In 2018/19 AY, twelve programmes are included in the Government’s Study Subsidy Scheme for Designated Professions / Sectors (SSSDP), which provides subsidies to students varying from $41,000 to $71,700 per year. For more information about our Institute, please visit https://www.thei.edu.hk.

Major Duties:
(a) To perform administrative duties and coordination work in one or more of the following areas:
  (i) student admission and registration including organising Central Admission exercise and orientation programmes;
  (ii) non-local student admission, student exchange programmes and collaborative projects with Mainland / overseas institutions including duty visits outside Hong Kong;
  (iii) student administration and support services including module registration and add / drop, class and examination scheduling, assessment results processing, issuance of transcripts and certificates, and student record management;
  (iv) collection and refund of tuition fees and administering of Government’s subsidy schemes;
  (v) establishment and administration of scholarship schemes; and
  (vi) various systems set-up, implementation and enhancements;
(b) To prepare statistics and compile reports relevant to admission, enrollment and academic performance for programme planning and accreditation exercises;
(c) To supervise and co-ordinate the work of clerical and supporting staff and ensure the effective delivery of services;
(d) To assist in the formulation, implementation and review of operational and quality assurance policies, systems and procedures;
(e) To undertake committee work in various meetings, committees and boards;
(f) To provide executive and secretarial support to projects, functions and events; and
(g) To provide support in procurement, budget preparation and inventory control.

Requirements:
(a) A recognised degree or equivalent qualification;
(b) At least 2 years’ post-degree relevant work experience at supervisory or executive level, preferably in educational institutions or comparable organisations;
(c) Good communication, inter-personal, organisational and administrative skills;
(d) A pro-active approach and ability to work independently; and
(e) Good command of spoken and written English and Chinese, preferably including Putonghua.

Notes:
(1) The candidate may be appointed on temporary terms of appointment.
(2) Shortlisted applicants will be required to attend and pass a written test in Chinese and English.
(3) The appointee may be required to perform duties at different sites and outside Hong Kong, and work irregular hours, shifts and on Saturdays and Sundays.
(4) The remuneration package will be competitive and commensurate with qualifications and experience.
(5) Candidates who have responded to the previous advertisements in the last 6 months need not apply.

APPLICATION
A completed application form [VTC-1 (Rev. 1/2018)], together with full curriculum vitae, should be sent to The Registry, Technological and Higher Education Institute of Hong Kong, 14/F (South Block), 133 Shing Tai Road, Chai Wan, Hong Kong, or by e-mail to [email redacted, apply via Jobable]. Please specify on the envelope, or in the subject of the e-mail, whichever is appropriate, the reference of the post being applied for.

Candidates who would like to submit their applications through email are requested to take note of followings:
(1) Please cite “Application for the Post of Officer, REG-AS (Ref. No.: O/THEi- REG_AS /OFF/12/18)" as the email subject;
(2) Completed application form (with file name as ‘VTC1-REG_AS-OFF-applicant’s name’) and detailed curriculum vitae (CV) (with file name as ‘CV-REG_AS-OFF-applicant’s name’) should be provided in PDF format with total file size below 10MB.

Closing date for application: 3 January 2019

The Institute reserves the right not to fill the post(s). Personal data collected will be used for recruitment purposes only and will be destroyed 12 months after the completion of the recruitment exercise.

Employment TypeFull-time
Education LevelHigher Diploma / Associate Degree
LanguageEnglish, Cantonese