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Executive Secretary

Senior (6-10 years)


Technical Skills

  • Microsoft Excel
  • Microsoft Powerpoint
  • Microsoft Word

Job Description

Executive Secretary

Location: Hong Kong-NA-Hong Kong

Arup is a global firm of planners, designers, engineers and consultants with more than 14,000 people in 87 offices across 34 countries. The firm is the creative force behind many of the world’s most innovative and sustainable projects. Our Asia offices employ 3,000 staff and are engaged in prestigious multi-disciplinary projects covering buildings, infrastructure, transportation, structural, environmental and industrial areas. We embrace diversity and inclusion in all aspects including individual differences and open-mindedness. Currently we are looking for a capable and independent individual for the following position as part of the multi-disciplinary team.



• Provide professional high level secretarial support to Senior Management
• Understand and provide support to write up the Region’s strategy and vision
• Manage communication and documentation flows, including preparation of business correspondence, presentation materials, speeches, setting up and preparing meeting agenda, minutes, follow-up on outstanding action items discussed
• Collaborate and support Marketing/Communications team in organising corporate functions and events
• Participate in ad-hoc projects as and when required

Qualifications & Experience required:
• Degree in Business Administration or related discipline and/or with recognised secretarial qualifications
• At least 8 years of relevant experience in serving senior executives from the sizable organizations. Candidates with engineering or international organisation background are highly preferred
• Ability to work independently with strong communication, negotiation, presentation and analytical skills
• Proactive, mature, detail-minded, well-organized and yet flexible in the working approach
• Strong project managements skills
• Excellent computer literacy, e.g. Word, Excel and PowerPoint
• Proficiency in both written and spoken English. Knowledge of Chinese will be an advantage
• Immediate availability is highly preferred 

We offer a competitive remuneration package commensurate with qualifications and experience to the right candidate including Global Profit Share scheme, additional fringe benefits of maternity/paternity leave and long-term career development opportunities.
Personal data collected will be used for recruitment purpose only.  Applicants not contacted within 8 weeks may consider their applications unsuccessful.
Employment TypeFull-time
Career LevelSenior (6-10 years)
Education LevelBachelor
LanguageEnglish, Cantonese
Ove Arup and PartnersBuilding, Construction and Civils

Level 5 Festival Walk 80 Tat Chee Avenue Kowloon Tong Kowloon Hong Kong

directions_walk4 mins walk from Kowloon Tong Station