Nan Fung Group

Assistant Company Secretary

Nan Fung Group
Full Time
Senior (6-10 years)
Bachelor
English, Cantonese, Mandarin (Putonghua)

Job Description

Assistant Company Secretary

Responsibilities

  • Plan and facilitate the running and management of each board, sub-committee and shareholder meeting
  • Obtain sign-off of each board meeting and plan for the corresponding information disclosure
  • Oversee the management and maintenance of company and business registration procedure and related administration, and resolve any identified issues through the process when necessary
  • Plan and coordinate with other departments, to direct all administration related to issuance and transfer of stock and payment of dividends
  • Direct the administrative procedures pertaining to company restructuring, asset reorganization, and mergers & acquisition, such as transfer of shares/ equity, property transfer instrument, etc.
  • Serve as the main company contact to liaise and correspond with external relations and regulatory bodies on daily company secretarial administration
  • Provide advice and support to executive management on matters of corporate governance if necessary
  • Coach, mentor and develop subordinates to ensure they have the competency to perform in their roles
  • Ensure all staff of the Company Secretarial Department comply with relevant policies and procedures
  • Perform any ad hoc responsibilities as assigned by top management

Requirements

  • Bachelor’s degree in Accounting/Business Management/Law or other related disciplines
  • Member of HKICS, HKICPA or other related professional qualifications
  • Minimum 8-10 years’ relevant experience in corporate management or company secretary
  • Sound knowledge of the new Companies Ordinance
  • Well versed in company secretarial practice for Hong Kong and overseas companies
  • Knowledge in Listing Rules, SFO reporting requirements, other compliance regulations and corporate governance
  • Sound leadership, excellent interpersonal skills and abilities to take challenges
  • Good command of PC software including MS Word, Excel, Chinese Word-processing, etc.
  • Excellent command of both written and spoken English & Chinese, including Mandarin
  • Plan and facilitate the running and management of each board, sub-committee and shareholder meeting
  • Obtain sign-off of each board meeting and plan for the corresponding information disclosure
  • Oversee the management and maintenance of company and business registration procedure and related administration, and resolve any identified issues through the process when necessary
  • Plan and coordinate with other departments, to direct all administration related to issuance and transfer of stock and payment of dividends
  • Direct the administrative procedures pertaining to company restructuring, asset reorganization, and mergers & acquisition, such as transfer of shares/ equity, property transfer instrument, etc.
  • Serve as the main company contact to liaise and correspond with external relations and regulatory bodies on daily company secretarial administration
  • Provide advice and support to executive management on matters of corporate governance if necessary
  • Coach, mentor and develop subordinates to ensure they have the competency to perform in their roles
  • Ensure all staff of the Company Secretarial Department comply with relevant policies and procedures
  • Perform any ad hoc responsibilities as assigned by top management

Professional Qualifications

  • Certified Public Accountant (HKICPA)
  • Hong Kong Institute of Chartered Secretaries Graduate (HKICS)

Technical Skills

  • Accountancy
  • Companies Ordinance
  • Compliance
  • Equities
  • Listing Rules
  • Microsoft Excel
  • Microsoft Word