Executive Secretary - Markets

Full-time

Technical Skills

  • Audit
  • Compliance
  • Filing
  • Marketing
  • Scheduling
  • Travel Arrangements

Job Description

Executive Secretary - Markets

Location: Asia Pacific-Hong Kong-Hong Kong Island-Central

Some careers have more impact than others.
If you’re looking for a career where you can make a real impression, join HSBC and discover how valued you’ll be.
Our Markets business is one of the largest of its kind in the world. It combines sophisticated 24- hour global coverage with a detailed knowledge of local markets. Our services are offered both online and offline in more than 60 countries and territories worldwide. We specialise in foreign exchange, credits and rates, structured derivatives, equities and debt, equity and equity-linked capital markets.
We are currently seeking a high caliber professional to join our team as Executive Secretary.
Principal responsibilities
  • Ensure all Group policies, rules and regulations are complied with at all times. 
  • Perform day to day secretarial support to the assigned teams and visiting executives as appropriate.
  • Provide administrative support to the assigned product group
  • Preparation of documents and presentation materials, ensuring attention to detail.
  • Organisation, filing and distribution of office materials, utilising as appropriate, central filing resources and Group electronic filing and archiving systems in line with audit and compliance guidelines.
  • Scheduling of appointments, coordination of meeting, actively managing the calendars of the direct line managers.  Reinforcing secretarial best practices following new joiners and existing workforce efficiently.  Making travel arrangements for the assigned team members, adopting the travel policy at all times.  Follow Global Banking and Markets Expense policy, accurately preparing and timely submitting of the travel and expenses reports.
  • Visitor or telephone screening and handling of internal and external correspondences.
  • Provide Information Technology or system support to assigned teams, providing up to date, accurate information on relevant databases relating to client or marketing activity.
  • Coordination of internal matters and consolidation of various reports.
  • Perform ad hoc assignments as required, productively undertaking a substantial workload without sacrificing quality.
  • Effectively manage information risk and report any exceptions to the Group standards to the Line Managers or Business Management team.
  • To comply with the Global Banking and Markets Hong Kong Departmental Requirements’ document.
  • Support to internal personnel, utilising operational infrastructure effectively.

Qualifications

Requirements
  • Good communication and interpersonal skills.
  • Proven ability in dealing with clients at all levels.
  • Able to multi-task
  • Proven ability to work collectively.
  • Effective time management and planning skills.
  • Computer skills including Microsoft Office
  • Fluent verbal and written English and Cantonese   
You’ll achieve more when you join HSBC.
 
HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.
Employment TypeFull-time
Education LevelNon-specified
LanguageEnglish, Cantonese
HSBCPrivate Banking and Wealth Management

1 Queen's Road Central, Central

directions_walk6 mins walk from Central Station