Executive Assistant / Administrative Assistant

Hong Kong Baptist University
Full Time
Intermediate (3-6 years)
Bachelor
English, Cantonese

Job Description

Executive Assistant / Administrative Assistant

As a member of the Administration and Space Management Section, the appointee will assist in liaising with internal and external contacts on the enhancement of the computerised systems and the office website revamp, managing campus space inventory, analysing space data and preparing reports, providing secretarial support for meetings, and performing any other duties as assigned.

Applicants should have (a) a Bachelor’s degree; (b) at least three years of relevant post-qualification work experience, preferably in tertiary institution or public organisation; (c) strong communication skills with a good command of both written and spoken English and Chinese; (d) good analytical and organisational skills with attentiveness to details; (e) strong self-motivation with the ability to work independently and under pressure to meet tight schedules; (f) a high level of proficiency in computer applications; and (g) a service-oriented mindset and the quality of a team player. Candidates with less related work experience will be considered for the post of Administrative Assistant. Shortlisted candidates are required to sit for a written test.

Appointment will be made on a fixed-term contract of one year.

Rank and salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to write in response to the requirements and fill in the application form which is obtainable (a) by downloading from http://pers.hkbu.edu.hk/applicationforms; or (b) by fax at 3411-7799; or (c) in person from the Personnel Office, Hong Kong Baptist University, AAB903, Level 9, Academic and Administration Building, 15 Baptist University Road, Kowloon Tong, Kowloon. Completed application form should be sent to the same address. Please quote PR number on all correspondence. Applicants not invited for interview 8 weeks after the closing date may consider their applications unsuccessful. Details of the University’s Personal Information Collection Statement can be found at http://pers.hkbu.edu.hk/pics.

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions then applicable at the time of offer.

Closing date: 19 November 2016