Executive Assistant

Hong Kong Baptist University
Full Time
Junior (less than 3 years)
Non-specified
English, Cantonese

Job Description

Executive Assistant

The appointee is expected to: a) provide administrative and secretarial support to the Office of Dean of Arts and various committees of the Faculty; b) handle personal data of staff or students in the form of database management; c) assist in matters related to student admission and undergraduate curriculum; d) carry out outreach activities and publicity of the Faculty; e) provide editorial service for publications of promotional materials; f) organise functions and events; g) assist in ad-hoc projects and perform other duties as assigned.

Applicants should have a recognised degree with at least two years of work experience. Administrative experience in universities or education institutes will be a definite advantage. Excellent command of English and Chinese (including Putonghua), proficiency in computing applications, and good analytical, problem-solving and communication skills are essential. Ability to perform multi-tasks and work under tight schedule with least supervision will be desirable. Knowledge and experience in graphic design and website maintenance will be an advantage.

Shortlisted candidates will be invited to attend a written test.

Initial appointment will be made on a fixed-term contract of one year. Re-appointment thereafter is subject to mutual agreement and availability of funding.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to write in response to the requirements and fill in the application form which is obtainable (a) by downloading from http://pers.hkbu.edu.hk/applicationforms; or (b) by fax at 3411-7799; or (c) in person from the Personnel Office, Hong Kong Baptist University, AAB903, Level 9, Academic and Administration Building, 15 Baptist University Road, Kowloon Tong, Kowloon. Completed application form should be sent to the same address. Please quote PR number on all correspondence. Applicants not invited for interview 8 weeks after the closing date may consider their applications unsuccessful. Details of the University’s Personal Information Collection Statement can be found at http://pers.hkbu.edu.hk/pics.

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions then applicable at the time of offer.

Closing date: 19 November 2016


Technical Skills

  • Database Administration