Officer/ Assistant Officer - Company Secretarial

Intermediate (3-6 years)

Technical Skills

  • Accountancy
  • Annual Reports
  • Microsoft Excel
  • Microsoft Word

Job Description

Officer/ Assistant Officer - Company Secretarial

The incumbent will be responsible to assist general company secretarial works of the Group with detailed set out below and support ad hoc projects as assigned.


  • Assist in handling full range of secretarial duties for the group of companies, including the preparation of board/shareholders’ meeting minutes, resolutions and statutory forms;
  • Handle the filings with Companies Registry and other relevant regulatory and statutory authorities before deadline;
  • Responsible for maintaining and updating company secretarial records including minute books, registers, CSA database, company website, company list and group chart etc;
  • Support in arranging shareholder, board and committee meetings;
  • Assist in preparing and proof-reading the interim/annual reports, announcements and circulars for the listed holding company and upload information to the company website;
  • Review the draft audited accounts as prepared by accounting department;
  • Review the relevant bank forms etc. in relation to the change of bank authorised signatories; follow up the opening and closure of bank accounts after liaising with colleagues of finance department; and
  • Handle ad-hoc company secretarial duties as assigned from time to time.
  • Degree / Diploma holder of Company Secretarial course is preferred or Student Member of ICSA/ HKICS at final stage;
  • At least 3 years’ relevant experience preferably gained from professional firm or listed company;
  • Good command of both written and spoken English and Chinese, good Mandarin speaking is an advantage;
  • High proficiency in MS Office, Word (English and Chinese), Excel and CSA software;
  • Energetic, self motivated and a good team player;
  • Open-minded and knowledgeable to internet and hi-tech tools and skills;
  • Meticulous to details, well organized, and able to work independently and under pressure; and
  • Candidate with less experience will be considered for the post of Assistant Officer.
Employment TypeFull-time
Career LevelIntermediate (3-6 years)
Education LevelHigher Diploma / Associate Degree
QualificationInstitute of Chartered Secretaries and Administrators (ICSA), Hong Kong Institute of Chartered Secretaries Graduate (HKICS)
LanguageEnglish, Cantonese, Mandarin (Putonghua)
HKR International LimitedReal Estate and Property Services

23/F China Merchants Tower Shun Tak Centre 168-200 Connaught Road Central