Citibank

HK - CPB - Executive Assistant

Citibank
Full Time
Junior (less than 3 years)
Upper Secondary / IB / A Level / NVQ
English, Cantonese

Job Description

HK - CPB - Executive Assistant

Location: APAC-HKG-Hong Kong-Hong Kong

  • Provide administrative support to the Global Market Manager, Hong Kong Team of Citi Private Bank, based in Hong Kong.
  • Coordinate meetings and conference calls
  • Responsible for taking messages and handling basic filing, mailing and copying
  • Daily calendar management (appointments, conference calls, meeting rooms, etc.)
  • Vendor billing management and payment processing
  • Prepare travel arrangements
  • Receive and respond to letters, emails, and handle other correspondence
  • Process and track expense reports/invoices
  • Prepare presentation materials for internal & external parties (e.g. regulators, auditors, rating agencies)
  • Assist in maintenance of databases, as required
  • Prepare and compile meeting agendas and presentation documents using MS Office products
  • Provide general administrative support to the team
  • Other job duties as assigned

Qualifications

  • Minimum of a High School diploma or equivalent desired 
  • Strong organizational skills, multi-tasking and prioritization skills
  • Work well under pressure and meet tight deadlines in a timely manner
  • A detail-oriented self-starter with the ability to handle and prioritize multiple tasks
  • Need excellent follow-up skills and disciplined execution
  • Ability to work independently and interact with all levels of management in a professional and positive manner
  • Proficient in MS Office (Outlook, Word, Excel, PowerPoint)
  • Excellent interpersonal and communication skills
  • Good spoken English and Cantonese

Technical Skills

  • BASIC
  • Bill Payment
  • Filing
  • Invoicing
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft Powerpoint
  • Microsoft Word
  • Travel Arrangements