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Executive Assistant, Investment Banking

Intermediate (3-6 years)


Technical Skills

  • Arranging Meetings
  • Diary Management
  • Filing
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft Powerpoint
  • Microsoft Word
  • Scheduling
  • Travel Arrangements

Job Description

Executive Assistant, Investment Banking

Location: APAC-HKG-Hong Kong-Hong Kong

  • To provide secretarial and administrative support to IBD bankers.
  • Under limited supervision, performs secretarial support to a team of bankers. Duties are both semi-complex and confidential in nature requiring the use of discretion. Individuals regularly follow and apply established company departmental policies, procedures and standards in making day-to-day decisions.


  • Planning and arranging extensive overseas travel arrangements – e.g. visas, flights and accommodation
  • Responsible for diary management, travel arrangements and scheduling meetings
  • Preparing travel and entertainment expense reports and provide deal expense breakdown reports
  • Telephone cover, lunch cover and assisting in for other support staff
  • Secretarial coverage during other secretaries’ absence
  • Providing support for office related admin
  • Coordinate team activities and events
  • Create and maintain files of manager’s correspondence, records, etc.
  • May handle confidential company and employee information


  • Relevant experience within financial industry is preferred
  • Well organized, mature, independent, and able to work under pressure in a fast moving environment
  • Professional and service oriented
  • Enthusiastic team player
  • Flexible and willing to handle last minute changes and issues as they arise
  • Strong work ethic and strong sense of urgency
  • Eager to get involved and fully participate in the team, “can do “attitude
  • Ability to anticipate scheduling conflicts and recommend solutions
  • Time management - ability to prioritize
  • Ability to work on multiple tasks simultaneously
  • High degree of common sense and a willingness to assume responsibility
  • Tactful and good communication skills in dealing with all levels of people
  • Sense of confidentiality
  • Good Knowledge of Word, Excel, PowerPoint and Microsoft Outlook
  • Highly proficient in English, Cantonese and Mandarin
  • 5 to 10 years of administrative experience in Investment Banking
Employment TypeFull-time
Career LevelIntermediate (3-6 years)
Education LevelNon-specified
LanguageEnglish, Cantonese, Mandarin (Putonghua)
CitibankFinancial Services, Retail and Commercial Banking

50/F, Champion Tower 3 Garden Road Central, Hong Kong

directions_walk12 mins walk from Admiralty Station