CIB - Senior Executive Assistant

Full-time

Posted 

Technical Skills

  • Bill Payment
  • Diary Management
  • Invoicing
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft Powerpoint
  • Microsoft Word
  • Spreadsheets
  • Travel Arrangements

Job Description

CIB - Senior Executive Assistant

Location: APAC-Hong Kong SAR of PRC

  • Provide administrative support to the Asia Pacific Region Head of Citi Corporate and Investment Banking, based in Hong Kong.
  • Coordinate all aspects of executive level appointments, meetings, receptions and conference calls / video conference / Live Meeting for multiple time zones
  • Handle incoming calls and be able to exercise independent discretion when responding to inquiries
  • Daily calendar management (appointments, conference calls, meeting rooms, etc.)
  • Maintain frequently changing calendars through Outlook and understand the priorities to effectively manage the calendar
  • Vendor billing management and payment processing
  • Prepare frequent travel arrangements
  • Receive and respond to letters, emails, and handle other correspondence
  • Process and track expense reports/invoices
  • Assist with creation/modification of presentations, spreadsheets, and other various documents
  • Assist in maintenance of databases, as required
  • Prepare and compile meeting agendas and presentation documents using MS Office products
  • Other job duties as assigned

Qualifications

  • Minimum of a High School diploma or equivalent required 
  • Strong organizational skills, multi-tasking and prioritization skills
  • Work well under pressure and meet tight deadlines in a timely manner
  • A detail-oriented self-starter with the ability to handle and prioritize multiple tasks
  • Need excellent follow-up skills and disciplined execution
  • Ability to work independently and interact with all levels of management in a professional and positive manner
  • Proficient in MS Office (Outlook, Word, Excel, PowerPoint)
  • Excellent interpersonal and communication skills
  • Excellent spoken English (Chinese highly regarded but not essential)
Employment TypeFull-time
Education LevelUpper Secondary / Diploma
LanguageEnglish, Cantonese
CitibankFinancial Services, Retail and Commercial Banking

50/F, Champion Tower 3 Garden Road Central, Hong Kong

directions_walk12 mins walk from Admiralty Station