Business Office Manager

Full-time
Senior (6-10 years)

Posted 

Technical Skills

  • Accountancy
  • Audit
  • Commodities
  • Costing
  • Financial Analysis
  • Fixed Assets
  • Forecasting
  • Microsoft Outlook
  • Process Improvement
  • Procurement
  • Reconciliations
  • Tax

Job Description

Business Office Manager

Location: APAC-HKG-Hong Kong-Hong Kong

  • Support the accounting process related to all CRS transactions/processes for HK based legal entities
  • Review of actual expense related accounts to see monthly expense are properly accounted
  • Compilation and review of CRS monthly expense accruals
  • Preparation and recording of monthly allocation of premise expenses to business and operating units
  • Maintain the required accounting records and reports to auditors and tax representatives for HK based legal entities
  • Contribute to the various project financial evaluation requirements and productivity initiatives
  • Help to provide HK inputs to prepare financials to support Initial Expenditure Plans, project financial tracking and closures including necessary inputs/approvals in REMS, REALM & Costar
  • Control the capitalizations of the projects and the tracking of WIP accounts
  • Monitor and control fixed asset booking and maintenance; reconciliation or close-out of work in progress, write-offs, retirements, and transfers of assets
  • Provide forecast of actual numbers for the month to Regional FP&A and provide variance explanation vs Plan, Outlook, Prior Month and Prior Year and other scenarios as may be required by the region
  • Update three main CRS trackers (Investment, Productivity and Rates and Contracts) for the current month actual and remaining months forecast
  • Provide variance explanation of material month-on-month differences on premises account
  • Update the Line of Sight (LOS) tracker based on current saves and investment initiatives and provide explanation (as necessary) in the LOS call
  • Prepare monthly reports relating to HK CRS financials – upload via Allocation Processing System (APS) and Essbase
  • Review of CRS related purchase requisitions – either thru manual Payment Request Form (PRF) or thru procurement-to-pay (P2P) system; Endorsement for further approval to commodity approver (as necessary)
  • Work with Operations Manager to review of GLs to be tagged to CRS as Account Owner (AO)
  • Provide backup updates on CRS-related accounts in the monthly Audit Reporting Cycle (ARC) call/meeting
  • Work with Operations Manager in Close-monitoring of proof issues and resolutions as well as review of proof results
  • Compilation of plan inputs across buildings and expense line items for preparation and presentation of the annual CRS plan and Plan trackers for review with FPA , regional and Global CRS
  • Provide sampling for regional MCA undertaken by CRS Risk & Control
  • As required/adhoc -  Provide premise cost metrics and charges information/opportunities, etc. against business requests
  • As required/adhoc -  Provide review of premise related cost metrics and tracking generated by regional CRS functional teams
  • Responsibility for day-to-day management of outsource resources supporting operational and administrative tasks for financial processes
  • Support process improvement initiatives, as required
  • Position reports to Head of CRS Hong Kong

Qualifications

Knowledge required:

  • Comprehensive Knowledge and understanding of financial discipline
  • Focused planning, analysis, administration and communication skills
  • Knowledge of real estate and building operations disciplines
  • Requires comprehensive knowledge of corporate and local accounting policies and procedures

Qualifications:

  • 8-10 years experience in financial analysis/accounting /auditing/reporting in Multi-National Corporation
  • Good communication skills and fluency in English for both writing and speaking
  • Strong quantitative and analytical skills and detail-oriented
  • Passion, patience and teamwork
  • High Integrity
Employment TypeFull-time
Career LevelSenior (6-10 years)
Education LevelNon-specified
LanguageEnglish
CitibankFinancial Services, Retail and Commercial Banking

50/F, Champion Tower 3 Garden Road Central, Hong Kong

directions_walk12 mins walk from Admiralty Station