Real Estate Portfolio Optimization Senior Manager

Full Time
Senior (6-10 years)
Bachelor to Master
English, Cantonese

Job Description

Real Estate Portfolio Optimization Senior Manager

Location: Hong Kong

Job Summary
  • Responsible for the development and coordination of short term and long term strategic real estate plans, objectives and budgets based upon over-arching organizational goals and objectives.
  • Responsible for transaction management of Property Acquisition, Disposition and Leasing and lease administration. This position will support the local head of Corporate Real Estate (CRE) in the development of feasibility studies, evaluation of viable alternatives and the ability to balance business needs.
  • Responsible for ensuring performance of Property commitment database.
Major Duties and Responsibilities
Management and Strategy
  • Strategic planning, identifying opportunities to reduce the overall rental expenses for AXA Hong Kong and increase occupancy efficiencies while supporting the long-term business plans.
  • Implements and supports short term and long range real estate planning activities including analytical evaluation of the portfolio
  • Serve as primary negotiator on real estate matters including acquisition, disposition, leasing of commercial Property for business purposes (both Corporate and Agency premises) and litigation. To close out transactions in a proper manner (both acquisition and disposal) utilizing the service of outside vendors, as appropriate.
  • Proactively identifies strategies to optimize AXA Hong Kong’s real estate portfolio
  • Effectively performs complex cost and feasibility analyses
  • Monitors critical lease dates and collaborates with regional and local business leaders
  • Acts as the single point of contact for real estate planning activities
  • Collaborates with the Regional Head of CRE and AXA Group to develop and execute AXA’s regional and enterprise-wide real estate objectives
  • Develops recommendations based upon local real estate knowledge for review by the local Head of CRE
  • Maintains local market intelligence in order to capitalize on market opportunities as well as to react to time sensitive projects and business initiatives
  • Manages internal customer relationships to drive win-win requirements
  • Active business liaison partner for real estate solutions, establishes solid, effective connections within local and regional corporate business groups
  • Works with various parties (including legal counsels, real estate agents and consultants) for the preparation and execution of LOI, Lease agreement, or sale and purchase agreement and all other legal documents as required in real estate transactions.
  • Management of relationships with local business, , Landlords and 3rd party property vendors, building management companies
  • Manage all aspects of tenant/landlord correspondence, requests and issues.
  • Review/monitor reports/invoices submitted by the landlords/estate agents and ensure rent and expenditure are accurate, fair and reasonable, paid in a timely fashion and in accordance with the lease
  • Manages the maintenance of all lease and ownership document register
  • Works independently and reports to the local Head of CRE
Financial Management
  • Prepare the annual real estate budget
  • Partners with finance professionals on business budgetary guidelines and constraints.
Risk Management and Compliance
  • Ensures that all corporate and department procedures pertaining to real estate are complied with
  • Maintains the required records and reports and ensure compliance with AXA Group policies and procedures
  • Ensure that AXA Hong Kong meets its’ contractual obligations for exercising renewal options, or the exit of the property at lease end or lease break.
  • Liaising with various parties related to lease registration, and obtaining various licenses (e.g. business license), etc.


Skills / Abilities and Knowledge
  • Strong negotiations skills, strategic planning
  • Excellent communication skills (Business English and Cantonese)
  • Expert knowledge of NPV and ROI analysis
  • Demonstrated knowledge of real estate plans, objectives, financial management and budget
  • Business management, relationship management, project management, technical and financial governance
  • Ability to translate complex data into simple terms
  • Ability to communicate orally and in writing in a clear and straightforward manner
  • Ability to prioritize and organize effectively
  • Ability to utilize key performance indicators/metrics
  • Ability to analyze and interpret data
  • Ability to show judgment and initiative to accomplish job duties
  • Ability to develop strong working relationships with peers and management
  • Ability to contribute to data-driven presentations
  • Ability to work independently
  • Ability to develop and implement transaction project plans, monitor progress, resource usage and quality
  • Understanding and ability to manage and control budgets
  • Strong attention to detail and high level of accuracy
  • Excellent interpersonal skills
  • Strong Team building skills
  • Strong organizational skills
  • Strong problem solving skills
  • Ability to effectively communicate within all levels of the organization
  • Strong ability to facilitate conflict to reach consensus between conflicting parties
Bachelors in Real Estate, Business administration, Post graduate in Engineering or equivalent work experience preferred.
Membership of relevant professional organization would be appreciated.
Related Work Experience
  • At least 7 years’ experience in Real Estate Portfolio Management
  • Preferably within a Multi-national organization

Technical Skills

  • Budgets
  • Building Management
  • Business Plans
  • Compliance
  • Costing
  • Feasibility Studies
  • Invoicing
  • Legal Documentation
  • Litigation
  • Negotiation
  • Project Management
  • Project Planning
  • Relationship Management
  • Risk Management
  • Translation