Secretary (6 months)

Full-time
Intermediate (3-6 years)

Posted 

Technical Skills

  • Arranging Meetings
  • Claims
  • Corporate Communications
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft Powerpoint
  • Microsoft Word
  • Word Processing

Job Description

Secretary (6 months)

Location: Hong Kong, HK

Job Summary

This position is responsible for providing secretarial and administrative support as well as business support in Group Strategy.

Key Responsibilities

Secretarial & Administrative Support

  • Provide full secretarial support to the team
  • Arrange meetings, tele-conferences and video conferences
  • Handle filings and records retention
  • Arrange business travel and expense claims
  • Support administrative duties such as stationery orders, general office maintenance etc.
  • Maintain accurate records in staff movements and act as coordinator for onboarding and exit etc.

Business Support

  • Consolidate business reports and presentation decks
  • Maintain documents on sharepoint or departmental intranet
  • Assist in the preparation of general business communications
  • Organize logistics for business events and functions and provide onsite support as needed
  • Organize staff engagement activities such as townhall, recreational gatherings etc
  • Perform ad-hoc projects and tasks when required

Requirements

  • Diploma or Degree holder
  • Minimum of 5 years solid secretarial / administrative experience, preferably with multinational companies
  • Proficiency in MS Office, Outlook, Chinese word processing, Excel and Powerpoint
  • Good interpersonal and communication skills
  • Mature, self-initiated, strong sense of responsibility and able to work independently
  • Team plater with efficiency and effectiveness of high standards
Employment TypeFull-time
Career LevelIntermediate (3-6 years)
Education LevelHigher Diploma / Associate Degree
LanguageEnglish, Cantonese
AIA Group LimitedInsurance and Reinsurance

AIA Central, 1 Connaught Rd Central, Central

directions_walk13 mins walk from Admiralty Station