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Core Business Services - Administration - Group Secretary

Ernst & Young (EY)
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Intermediate (3-6 years)


Technical Skills

  • Chinese Word Processing
  • Filing
  • Management Reporting
  • Microsoft Excel
  • Microsoft Powerpoint
  • Microsoft Word

Job Description


Location: Hong Kong, HK

Job Summary

Optimise the efficiency and effectiveness of the team through the provision of high quality secretarial and administrative support to the team and its lead.

Key Responsibilities

  • Provide full secretarial and administrative support to supervisor/department, including but not limited too:
    • Accurately maintain and monitor diaries
    • Handle and screen phone calls and answer enquiries
    • Meeting/Teleconference/Video Conference arrangement
    • Handle filing and maintain proper records
    • Support admin duties such as order stationary, organize office event, general maintenances, etc.
    • Act as coordinator for department activities and people movement includin on-on-boarding and exit, etc.
  • Travel and accommodation arrangement
  • Expense claim and expense management
  • Support new business proposal
  • Prepare management reports, approval memos and presentation materials
  • Serve as back-up for other secretaries if necessary
  • Perform ad-hoc projects and tasks when required


  • Diploma or Degree holder
  • Minimum 5 years’ solid secretarial/administrative experience, preferably in reputable financial institutions
  • Proficiency in MS Office, Chinese Word Processing, Excel and Powerpoint;
  • Good command of spoken and written English and Chinese;
  • Good interpersonal and communication skills;
  • Mature, strong sense of responsibility and able to work independently.
Employment TypeFull-time
Career LevelIntermediate (3-6 years)
Education LevelHigher Diploma / Associate Degree
LanguageEnglish, Cantonese
AIA Group LimitedInsurance and Reinsurance

AIA Central, 1 Connaught Rd Central, Central

directions_walk13 mins walk from Admiralty Station