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Core Business Services - Administration - Group Secretary

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Assistant Secretary

Ove Arup and Partners
  • Chinese Word Processing
  • Microsoft Excel
  • +2 skills
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Intermediate (3-6 years)


Technical Skills

  • Chinese Word Processing
  • Filing
  • Management Reporting
  • Microsoft Excel
  • Microsoft Powerpoint
  • Microsoft Word

Job Description


Location: Hong Kong, HK

Job Summary:

  • This position provides secretarial and administrative support to supervisor/department

Job Responsibilities:

  • Provide full secretarial and administrative support to supervisor/department
  • Accurately maintain and monitor diaries
  • Handle and screen phone calls and answer enquiries
  • Meeting/Teleconference/Video Conference arrangement
  • Handle filing and maintain proper records
  • Travel and accommodation arrangement
  • Expense claim and expense management
  • Prepare management reports, approval memos and presentation materials
  • Support admin duties such as order stationary, organize office event, general maintenances, etc.
  • Act as coordinator for department activities and people movement including on-on-boarding and exit, etc. 
  • Serve as back-up for other secretaries if necessary
  • Perform ad-hoc projects and tasks when required

Job Requirements:

  • Diploma or Degree holder
  • Minimum 5 years’ solid secretarial/administrative experience, preferably in reputable financial institutions
  • Proficiency in MS Office, Chinese Word Processing, Excel and Powerpoint;
  • Good command of spoken and written English and Chinese;
  • Good interpersonal and communication skills;
  • Mature, strong sense of responsibility and able to work independently
Employment TypeFull-time
Career LevelIntermediate (3-6 years)
Education LevelHigher Diploma / Associate Degree
LanguageEnglish, Cantonese
AIA Group LimitedInsurance and Reinsurance

AIA Central, 1 Connaught Rd Central, Central

directions_walk13 mins walk from Admiralty Station